Events are the stage on which your organization's star can shine - or fall.

A successful event can energize your membership, impact your industry, and make a powerful, favorable and lasting impression. And a less than successful event can send your members back into the woodwork and your organization's credibility into the basement.

The point is, events are likely your most important and dramatic chance to interact with your stakeholders and the public. Do you really want to risk something going wrong?

At CMP Management, we have extensive experience planning, overseeing and running events of all types and sizes, from annual conferences to special fundraisers. We can manage every aspect to ensure a flawless, powerful event sure to impress.

If there's an event in your organization's future, contact us today to find out how we can help make it a success.

Here are some of the event planning services we offer:

Site Selection

• Preparing and distributing hotel specifications.
• Summarizing and reporting findings to Board or planning committee.
• Negotiating contracts.

Conference Accounting

• Preparing and monitoring conference budget.
• Processing payables and receivables, making deposits, and recording all conference related financial transactions.
• Preparing a summary comparison of budget vs. actual on attendance, income and expenses.

Meeting Facilitation

• Facilitating event planning meetings.

Speaker Management

• Assisting program committee in identifying potential speakers.
• Preparing and distributing appropriate invitations to participate (letters, call-for-papers, etc.)
• Negotiating speaker contracts.
• Coordinating travel and lodging logistics.
• Preparing and distributing post-event follow-up materials (thank you letters, evaluations, etc.)

Event Identity Development

• Helping develop event theme.
• Coordinating graphic and identity design for web and printed materials.

Web Site Services

• Developing and hosting online registration.
• Creating event-specific web sites (main page, agenda, speakers, sponsors, travel, etc.)
• Providing post-event site updates.

Sponsorship Coordination

• Developing and distributing sponsorship materials. Processing sponsorship contracts.
• Coordinating and integrating all suppliers (hotel, decorating company, etc.)
• Coordinating hospitality suites.
• Coordinating development of conference technology centers/cyber cafe's/etc.

Event Coordination

• Facilitating selection of event entertainment.
• Coordinating food and beverage services, including selecting food and beverage menu items, setting meal guarantees, monitoring food and beverage inventory, and supervising all meal and break functions.
• Coordinating A/V services for all meeting and meal functions.
• Coordinating security services.
• Preparing and submitting function sheets to the hotel.
• Coordinating transportation services.
• Volunteer coordination and scheduling.
• Preparing an evaluation summary for review.
• Preparing and distributing thank you letters on behalf of the organization.

Onsite Event Management

• Conducting pre-conference meeting with event location staff.
• Conducting onsite check-in and walk-up registration.
• Monitoring room and audio visual set-ups.
• Supervising food and beverage set-up and delivery.
• Supervising set-up and breakdown of exhibit hall.
• Supervising overall conference flow.